How long does moving offices take?

Relocating business is risky and difficult. Especially when it comes to moving large offices and large office buildings. Since office relocation can affect your business, partnership with clients and customers, you’ll need enough time to manage all moving tasks. Your clients and customers mustn’t be affected by the business downtime. How long does moving offices take depend on many factors. But we’ll show you the optimal time for completing important tasks. And if you need reliable movers right now, hire long distance movers Columbia SC.

How long does moving offices take – optimal time

No one can exactly tell how long does moving offices take. But, you must have one thing in mind. The longer your office is closed, the more downtime it will cause to your business. An optimal time for relocating an average office is up to 12 months. Yet everything depends on moving your office, documents, equipment, employees, and others. One thing is for sure, you need to start the planning process early. Organize a meeting and discuss the moving plan with employees. Together, choose a moving company, or hire long distance movers Virginia.

ipad calendar
How long does moving offices take depends on how large they are.

Make an office move timeline to complete the tasks

Wonder how long does moving offices take, and you’re moving temporary? Check temporary office relocation tips. But, if you move permanently, you’ll need enough time to complete the following tasks:

  • organizing a meeting to inform employees about relocation
  • setting up the moving budget
  • hiring professional movers
  • relocating office furniture and IT equipment
  • packing your office stuff
  • completing negotiations with landlords
  • mind the utilities
  • preparing new workspace

Completing negotiations with landlords

While renting a workspace, it’s important to know how long does moving offices take. An average office relocation can take up to 12 months. On the other hand, a small office may need at least three months to relocate. Also, a medium to large office may need up to one year or more to fully relocate. And, if you’re renting new office space, you’ll need 3 to 6 months to negotiate all terms and conditions with your landlord. Thus, it can last longer due to paperwork and laws. Besides, don’t forget to find out the tips to avoid employee conflicts when relocating.

office space
If you’re renting new office space, prepare enough time to negotiate conditions with landlords.

Hiring movers

Hiring movers is the most important task when relocating your office. Only reliable movers can provide you the best service and relocate your office equipment. Although you’re moving non-essentials first, make sure to find movers ahead of time. Moving your offices off-peak season can save you some money, too.

signing a contract
No matter how large or small your offices are, make sure to hire movers at least 6 months before the move.

Relocating IT equipment

Packing and relocating IT equipment requires a lot of time. As soon as you set the date of relocation, hire IT technicians to back up all important data. Also, you’re going to need professionals to properly shut down the systems and disconnect devices. Once they do that, consider hiring movers to pack computers, servers, equipment, gadgets, and others. Usually, it takes from 1 to 3 weeks.

it equipment in the office
Relocating office furniture and IT equipment usually takes from 1 to 3 weeks, depending on how large the office is.

Preparing new workspace

Finally, one thing that requires a lot of time is preparing a new workspace. Once you relocate your business, make sure that furniture and equipment are unpacked and designed in your new office space. Yet, setting up IT equipment, establishing Internet and all utilities, as well as unpacking the furniture, can last from 1 to 4 months.