How to protect sensitive data when moving an office

When you are planning to move your office, you have to plan a lot of things. Starting with moving the office equipment and organizing your employees’ move. And that just one part of if. Data transfer security is very important when you are moving your business. Especially when you are dealing with sensitive information that can cost you a lot if lost. Which is why we will tell you how to protect sensitive data when moving an office. Continue reading and find out more.

Protect sensitive data when moving an office – make a plan

Making a plan when moving an office is very important. There are many things you need to have in mind when doing this. Mainly because we all know that time is money. And the more time you lose, the less money you earn. This usually happens when people are not experienced enough when it comes to commercial moves. This is where your organizational skills will come in handy. When you want to make a moving plan and protect sensitive data when moving an office, you have to have in mind a lot of factors. And one of the most important ones is that you need to coordinate with the rest of your office. Good coordination is key to a successful move.

a person making a plan in order to protect sensitive data when moving an office
Make a plan in order to protect sensitive data when moving an office

While data security is important for everyone, you should be able to focus more on it and leave the commercial move to the reliable Best Cross Country Movers. This will leave you with enough time and resources to plan your data transfer safely.

Organize everything with your IT team

Like with every business relocation, you will have to organize your move with your employees. But this time, you have to focus more on your IT sector. Since they will be the ones in charge of transferring your business data. First, you need to set up a meeting. There you will discuss what are safest ways to protect sensitive data when moving an office. And at the same time you will deterrent the time it will need to do it. Before all, you have to figure out if you need to digitalize anything. This means that you may have some sensitive documents that are better kept on a digital format than in paper. After all, it is the 21st century and transporting tons of paper can be a really difficult job. Especially if you are moving your business across the country to Miami.

a businessman having a meeting with his IT staff
Have a meeting with your IT sector

With all the equipment you will transport along, those files may take a lot of space in the moving truck. There are a lot of things that could go wrong. So the safest way to do it would be to hire long distance movers Miami. With their help, you won’t have to worry about your relocation, so you can focus more on your other tasks.

Digitize everything

As we mentioned before, digitization is the key to a successful business model. Perhaps people liked how their business functioned with their archives, but they forgot to have one important thing in mind. And that being the real estate prices, rents, taxes and other obligations that are constantly changing. And if you have a bunch of archives, you won’t be able to relocate your business that often. Digitization means that you will be more flexible and able to move your business to a location that is more affordable and profitable. Which is very important when you decide to move your business.

There are a lot of people who still do not believe why digitization is good for your business. If you are not following trends and development of technology then you should definitely read more about this before you decide to move your business and transfer your important data.

What are the best tools to transfer your data

There are several ways you can do this. Combining them all is the safest way to transfer your business data. The first thing you need to do is to figure out how much your data “weighs”. Meaning how many megabytes it takes on your main hard drive. Depending on that you can get an external HDD and put everything on it. You can leave it on your main hard disk drive, but you may risk it getting damaged during the transportation process. The other thing you can do for your files is to upload them on the cloud storage on the internet. There are many cloud storages you can use online such as Google Drive, iCloud, etc.

google logo and a black smartphone
You can put everything on Google Drive

Depending on what type of documents you wish to transport, you should consider taking one that provides the most protection. Having everything digitized and put on both internet Drives and your external HDD means that you will always have your data ready for you.  This will give you an opportunity to organize your workspace the way you like. Just learn what are the best office designs to use after the move. In case anything happens with your HDD, there will always be a cloud drive. This means that you won’t have that many items to transport.

Learn more about internet safety and security

During the previous period, we all noticed that internet security can be breached. Although, only if you don’t check them and do not have at least 2-way authentication. First things first, you shouldn’t connect any online clouds with Facebook accounts. If anyone gets ahold of your Facebook account, they can reach your cloud storage and see your business dataRemember to put everything under password that is complicated to decipher.

Transporting office items

There are many good tools you can use to generate such passwords. Just make sure to write it down so you won’t forget it. This is one of the best ways to make sure your data is secured and your business won’t suffer any damage. On the other hand, you will have to think about not damaging your items during transport. The only way to do that is to know how to avoid any issues when moving an office. It is the only way to make sure that both your physical items and your business data are safe and secured.

Moving your business data from one place to another means that you need to think both about the physical safety of your HDD and your office items. But with the help of reliable office movers and the knowledge on how to protect sensitive data when moving an office, you will be good to go.

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